Recharge amount varies each month depending on the expenses paid on the general ledger for the particular charge period. The calculation formula is as follows:
(Total expenses spent on GL for month / Total recharge units)= Amount per unit
(PI’s assigned unit(s) x amount per unit)= PI’s total recharge amount
The wet lab space is assigned as a number of “kneeholes”. Kneehole refers to a lab desk (typically 36” to 48” long) plus associated bench space (typically about 5’ to 6’ long) used by one person. One lab bench typically accommodates two researchers with one 36” to 48” desk at each end of a long 10’-12’ shared bench.
Kneeholes are assigned to each PI by the Chair of your Department, or by Dr. Frank McCormick, Cancer Center Director. The number of kneehole(s) varies amongst PIs. If the number of kneehole(s) has changed, the PI needs to notify the shared service manager to make any necessary adjustment.
How can I open an account for the shared service(s)?
Please coordinate with the shared service manager first. Then PI enters the account request on CoreAdmin. Once the account is approved by both the shared service manager and Finance rep, the account is valid. If the information does not match with the agreed unit(s) or the funding information is invalid, the manager or Finance rep will follow up with the PI.
How come my recharge is so expensive this month compared to last month?
Recharge amount varies each month depending on the expenses paid on the general ledger. If more orders and services are requested, the amount per unit will be higher which increase your recharge amount. When the amount changes dramatically, it is usually due to payment for the yearly service maintenance agreements.
What expenses are covered in the recharge?
Each recharge covers different expenditures on the agreement. Please refer to the recharge description to see what expenditures are covered. If you want to know what are paid for a particular period, please do a search on CoreAdmin under the “View Journal” page and refer to the attached general ledger that lists all the expenditures paid for the particular charge period.
I am preparing my budget for next year, how much will I get recharged each year?
Total recharge amount varies each year but the amount doesn’t change dramatically. Costs can increase due to inflation and increase in services. You can refer back to your last year recharge total to estimate future recharge amount. Amount changes slightly unless the account’s kneeholes or services change dramatically.
Do I get a recharge statement monthly?
We do not email or mail monthly recharge statement to the PI. You can get the information on CoreAdmin. Simply process a search on “View Journal” for the data. If you want to give access to your RSA and/or reconciler to view the information on CoreAdmin, please email your request to CoreAdmin at firstname.lastname@example.org.
How can I change the fund and dpa on my account?
Please contact either Finance rep or Shared Service Manager and request to input the expired date on the usage end date for your account. Then you (PI) can logon CoreAdmin and enter all required fields to open a new account. Once the account is approved by the shared services manager and Finance, future recharge will bill to the appropriate fund and dpa on the account.
Can I change the number of kneehole(s)?
Kneeholes are assigned to each PI by the Chair of your department or by Dr. Frank McCormick, Cancer Center Director. If you feel your assignment is incorrect, please communicate with the shared service manager first. The number of kneeholes can be changed only under certain circumstances and required the shared service manager approval.
How can I close the account?
If you are moving and no longer need the services, communicate with the shared service manager. If you are not moving and still use the services, you can’t close your account and are required to pay for your shares of services.